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S
E R I E S S
T A T E M E N T
VIII. Sample and Discard,
1936-1978, 60 lin. ft.
Many materials accumulate in a congressman's office which have limited
archival value. The Report to the Society of American Archivists by the
Ad Hoc Planning Group on a Manual for Congressional Papers in October,
1983, included A Framework for Archival Decisions with Respect to Appraisal
and Disposal of Materials in Congressional Collections which addressed
the difficult and controversial subject of what to keep and what to discard.
More recently, the Minnesota Historical Society published a Report of
Congressional Papers Appraisal Committee in 1993 dealing with similar
issues and providing a detailed list of materials found in congressional
collections and possible disposition of them.
The following materials are generally agreed to have limited
archival value. Therefore, lists have been made of these
items and they can now safely be sampled or discarded.
- Academy Applications, 1936-1978,
12 lin. ft.
All applications received by congressman Poage
during his years of service in Washington are filed in
these boxes in alphabetical order. Each file contains
the name of the applicant, date of birth, home town,
county, academy applied for, and year of application.
Many congressional collections do not retain academy
applications. These may be sampled and discarded.
- Bills and Reports, 1977-1978, 6 lin.
ft.
These boxes contain loose copies of Bills and
Reports of the 95th Congress in 1977 and 1978, Poage's
last term as a Congressman. They are filed numerically
but are not foldered. Since these are all printed in
other sources, they could be discarded.
- Comptroller General Reports, 1976-1978, 21
lin. ft.
Representing only the last term that Poage served,
these Comptroller General Reports date from around
February, 1976 to June 22, 1979 which was after Poage
left office. These reports are not necessary to the
collection and may be discarded.
- Periodicals, 1978, 15 lin. ft.
Congressman Poage received subscriptions to
numerous magazines. These boxes contain multiple
copies of 73 magazine titles in alphabetical order
received in 1978. The Finding Aid lists each title and
the issues on file. There is no indication that these
represent all the subscriptions received. Since most
of these magazines exist in complete series in
Baylor's Moody Library, there is probably little need
to retain these copies.
- Periodical Samples, 1978, 6 lin. ft.
This series contains samples of magazines that
Congressman received during the course of his last
year in office and represents the wide diversity of
materials received. Most of these periodicals are from
1978 while a few are from 1977 and 1979 and a very
small group are from other years. The Finding Aid
contains a complete list of over 1200 titles in this
sample file. This list was typed from a card file
completed at an earlier date. The samples themselves
may now be discarded or dispersed to other Baylor
libraries.
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