I. Copyright laws :

1. Use of materials, including use for publication, must be done in keeping with current copyright laws.


2. A copy of the current laws are kept in the Government Documents Department of Baylor University.


3. Researchers will read and sign the Photoduplication Order which includes a Warning Concerning Copyright Restrictions.
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J. Privacy laws :

1. While it is the responsibility of the researcher to determine legal use of materials, it is also the responsibility of the BCPM to insure that federal privacy legislation will be honored.


2. Copies of current laws are kept in the Government Documents section of Moody Library.
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K. Preservation :

1. The use of acid-free processing materials will be standard practice in the BCPM.


2. Enhanced preservation procedures will be followed for any materials in danger of deterioration.


3. The content of most newsprint items will be preserved through photocopying.


4. The BCPM needs to keep in mind that there needs to exist a program to begin microfilming on an ongoing basis older or unique items in collections.


5. Future plans for preservation should also include a program to reformat electronic media items to insure continual survival or audio and video tapes.
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L. Duplicating materials : All requests for duplication must be submitted on the Photoduplication Order form.

1. Photocopying : Items from collections may be photocopied if their physical condition permits.
a. Assessment of suitability for photocopying will be made by the Collections Manager or the Director.


b. The patron will pay reasonable costs, but all copies will be made by library staff.


c. Patrons are to be warned that copies are made for personal research only and cannot be further reproduced or placed in another repository without prior written permission of the BCPM.


d. Copies will be stamped with the name of the collection it was copied from, the box and folder numbers if processing has been completed, and the date copied.


2. Photographs : Photographs may be reproduced by the university photographer at patron expense.

a. A fee, payable in advance, will be determined at the time of order, but patrons should understand that provision of the copies can require as much as two weeks or more.

b. Photographic reproductions will be stamped on the back with the following:

(1) "Reproduced from an original in the Baylor Collections of Political Materials."


(2) "Copies are made for personal research only and cannot be further reproduced or placed in another repository without prior written permission of the Baylor Collections of Political Materials."


(3) Name of collection, box and folder number from with it came and date copied.


3. Copy stands : Patrons may bring their own copy stands and use their own equipment in the presence of a staff member, but they must fill out a Photoduplication Order form just as though the staff were providing the service.

a. A note will be made on the form to the effect : "Copied by patron using own equipment."


b. The patron is responsible for labeling all copied materials as being from the Baylor Collections of Political Materials.


4. Hand scanners : Original materials may NOT be scanned by the use of hand-scanners because of the danger of damage. However, patrons may purchase photocopies of needed items and hand-scan the copies.


5. Finding Aids : Finding Aids, either photocopied or on computer disk, may be copied for patrons at their expense.


6. Publication : Patrons intending to use duplicated materials for publication will need to request a letter granting permission from the Director of the BCPM for specific items as outlined on the Photoduplication Order form.
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