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ALA SERVICES AT CONFERENCE ALA Conference Services The ALA Conference Services office is responsible for planning and scheduling the ALA Midwinter and Annual Conferences. LIRT works indirectly with ALA Conference Services, via our LIRT ALA Liaison, to request meeting rooms for LIRT committee meetings and the LIRT Annual Conference program, and to ensure that accurate information about our activities appears in the conference program. ALA Office at Conference During Midwinter and Annual Conferences an ALA Office is established on site, usually in the Convention Center. The ALA Office is open 24 hours a day (though not all tables are staffed) offering a variety of equipment and services. You must wear your conference badge for admittance. Resources available at the ALA Office include: Computers: usually IBM compatible. Several computers are usually set aside for general use. These computers have word processing software and access to the printer, but do not have Internet access. Computers can be reserved in advance for no more than two hours per day; otherwise, computers are available on a first-come first-served basis. Photocopying. Leave off at night, pick up in the morning. For smaller batches, photocopying can sometimes be done immediately. Use the LIRT account number (ask a LIRT officer for the account number) or pay 10 cents per copy. Supplies. Paper, envelopes, pens, pencils, glue, tape, stapler, etc. located at tables which designate photocopy area. It is a good idea to bring your own because these go fast. LIRT's ALA Liaison can be reached via the Human Resource Development and Recruitment (HRDR) table in the ALA Office. ALA offices and divisions have tables set up for the use of those writing reports, leaving messages, or needing computer acess. The HRDR table will likely not be staffed, but you can leave a message or drop off items for them here. ALA Conference Services has an office here. The staff can expedite the movement of large boxes and equipment, solve problems with rooms or meal services for meetings, and answer questions. Preliminary schedules for the next conference are available here. In addition, the staff can help to plan and schedule events at upcoming conferences. Major ALA publications, such as Booklist and American Libraries, also have tables in the office. News releases and announcements may be left at these tables or at the Public Information table. COGNOTES, the conference newsletter, usually has an office or a drop box at the ALA Office. The Public Relations Coordinator usually sends information about the Conference Program and other LIRT activities to the Cognotes editor during the conference. Refreshments. Coffee, tea and ice water available each morning. Free while supplies last. Registration Area Baskets Baskets are placed in the registration area of the convention center that can be used for publicity. The LIRT ALA Liaison will send the President LIRT's basket number prior to conference. LIRT generally uses this basket to publicize the LIRT Annual Conference program or the LIRT Discussion Forums at Midwinter. The Conference Program Planning Committee, or the committee hosting the Midwinter Discussion Forum, collaborates with the LIRT Public Relations Coordinator to create a flyer that will be distributed in LIRT's basket at conference. Return to LIRT Manual Table of Contents

Contact Billie Peterson-Lugo (Billie_Peterson@baylor.edu) about these pages. Last Updated: Content: 5 June 2006 -- Billie Peterson-Lugo; Graphics: 15 April 2001-- Jana Ronan