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CHECKLIST OF DUTIES: LIRT VICE-PRESIDENT
ONGOING DUTIES AND RESPONSIBILITIES FOR LIRT OFFICERS
_____ Attend ALA Midwinter and Annual conferences.
_____ Serve on the Executive Board and Steering Committee.
_____ Monitor LIRT-S and LIRT-E and respond to any issues or requests that come up on the list.
_____ Ensure that your contact information is listed correctly on the online LIRT Directory of Officers and Chairpersons; inform the Electronic Resources Manager of any changes. (Note: this contact information will be listed in the ALA Handbook of Organization).
ONGOING DUTIES AND RESPONSIBILITIES FOR LIRT VICE-PRESIDENT_____ Receive Committee Volunteer forms and appoint committee members. Try to respond to Committee Volunteer forms within a week of receiving the form.
_____ Coordinate with committee chairs and the Electronic Resources Manager to maintain updated rosters of committee members and their contact information.
_____ Assist current President. In the absence of the President, preside at meetings and conduct LIRT business.
_____ Become familiar with the work of LIRT and its administration in preparation for succession to the Presidency.
_____ Monitor organizational progress, in conjunction with the Organization & Planning committee, in meeting LIRT’s goals and objectives.
_____ Serve as a LIRT representative to the Round Table Coordinating Assembly (RTCA) .
_____ Serve as LIRT’s representative to the ALA Planning & Budget Assembly. Notify LIRT Officers of the Planning & Budget Assembly meeting agenda includes topics of interest to their position.
TIMELINE OF DUTIESANNUAL CONFERENCE (before your term begins)
_____ Attend New Chairs and Officers Orientation (usually held during the Steering I meeting) (see: Conference Meeting Schedule for times).
BEFORE MIDWINTER_____ Consult with President about plans for Midwinter meetings. Determine which committee meetings you will attend.
_____ Recommend Midwinter Steering Committee and Executive Board agenda items.
_____ Complete Housing Information Form as requested by President.
_____ Sign up for BITES with LIRT at Midwinter Conference.
MIDWINTER MEETINGNon-LIRT Meetings to attend:
_____ (Optional) HRDR Leader’s meeting (usually Friday at noon).
_____ BARC’s Financial Planning Seminar (typically on Friday).
_____ Round Table Coordinating Assembly (RTCA) (usually Friday afternoon).
_____ ALA Planning and Budget Assembly meeting (usually Saturday afternoon).
LIRT responsibilities:
_____ Attend Executive Board and Steering Committee meetings (see: Conference Meeting Schedule for times).
_____ Attend Organization and Planning committee meeting during All Committees I and II (after you have finished conferring with committee chairs). (See: Conference Meeting Schedule for times).
_____ Visit as many LIRT committee meetings as you can to get a sense of their activities and projects.
_____ Consult with committee chairs about their need for new members. Also, give committee chairs a copy of the current committee roster and ask them to have their members verify and update their contact information.
_____ Attend the LIRT Discussion Forum (typically on Sunday) if possible.
_____ Attend meeting with LIRT ALA Liaison (typically, Monday afternoon).
BETWEEN MIDWINTER AND ANNUAL CONFERENCE
_____ Send revised committee rosters, including any updated contact information, to the Electronic Resources Manager so she can update the LIRT web site.
_____ Contact current committee chairs to obtain their recommendations for committee chairs for the following year (Note: the Conference Program Planning Committee chair appointment process takes place at Annual Conference). Send the list of proposed committee chairs to LIRT-E for discussion and approval. Once the roster of committee chairs has been approved by the Executive Board, send committee chairs their official appointment information.
_____ Write “From the Vice-President” column for LIRT News (deadline is typically February 15).
_____ Check LIRT web site to see if any LIRT Appointed Representatives to ALA Assemblies have terms that will expire after Annual conference. If any terms are about to expire, appoint new representatives, in consultation with the President and following the Guidelines for Appointing LIRT Representatives.
BEFORE ANNUAL_____ Email a reminder to LIRT-S and to all incoming committee chairs and officers about the New Chairs and Officers Orientation. Encourage incoming chairs and officers to attend the entire Steering I meeting.
_____ Prepare to lead the New Chairs and Officers Orientation during the Steering I meeting at Annual Conference. Consult with the President about content or to get a copy of materials used in the previous year’s orientation.
_____ Make copies of the following information to give to incoming (and continuing) committee chairs at the New Chairs and Officers Orientation:
- Committee goals from previous year
- Committee charge
- Current list of committee members
Return to LIRT Manual Table of Contents _____ Consult with President about plans for Annual Conference meetings. Determine which committee meetings you will attend.
_____ Recommend Annual Steering Committee and Executive Board agenda items.
_____ Complete Housing Information Form as requested by President.
_____ Sign up for BITES with LIRT at Annual Conference.
ANNUAL CONFERENCENon-LIRT Meetings to attend:
_____(Optional) HRDR Leader’s meeting (usually Friday at noon).
_____ Round Table Coordinating Assembly (RTCA) meeting (usually Friday afternoon).
_____ ALA Planning and Budget Assembly meeting (usually Saturday afternoon).
LIRT responsibilities:
_____ Attend Executive Board and Steering Committee meetings (see: Conference Meeting Schedule for times).
_____ Attend Organization and Planning committee meeting during All Committees I and II (after you have finished conferring with committee chairs). (See: Conference Meeting Schedule for times).
_____ Lead the New Chairs and Officers Orientation meeting for incoming officers and chairs (usually held during the Steering I meeting).
_____ Visit as many LIRT committee meetings as you can to get a sense of their activities and projects.
_____ During All Committees II, consult with the Conference Program Planning Committee about recommending a new chair who will lead the planning for the program that will take place in two years. The committee should announce their recommendation at the Steering Committee II meeting.
_____ Consult with committee chairs about their need for new members. Also, give committee chairs a copy of the current committee roster and ask them to have their members verify and update their contact information.
_____ Attend the LIRT conference program. You will sit on the stage during the conference program (though you do not need to make any remarks).
_____ At Executive Board II, present the name of the incoming chair recommended by the Conference Program Planning committee during the Steering Committee II meeting for approval.
_____ Attend meeting with LIRT ALA Liaison (typically, Monday afternoon).
POST ANNUAL CONFERENCE_____ Send revised committee rosters, including any updated contact information, to the Electronic Resources Manager so she can update the LIRT web site.
_____ Contact the person recommended as incoming chair of the Conference Program Planning Committee at the Steering Committee II meeting. If the appointment has been approved by the Executive Board, send the official appointment information. If the name was not approved, the Executive Board should recommend what the next step should be.
_____ Review this checklist and suggest any changes or additions to the LIRT Manual (send to Past President).
Contact Billie Peterson-Lugo (Billie_Peterson@baylor.edu) about these pages.
Last Updated: Content: 26 July 2004 -- Billie Peterson-Lugo; Graphics: 15 April 2001-- Jana Ronan