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CHECKLIST OF DUTIES: LIRT SECRETARY ONGOING DUTIES AND RESPONSIBILITIES FOR LIRT OFFICERS _____ Attend ALA Midwinter and Annual conferences. _____ Serve on the Executive Board and Steering Committee. _____ Monitor LIRT-S and LIRT-E and respond to any issues or requests that come up on the list. _____ Ensure that your contact information is listed correctly on the online LIRT Directory of Officers and Chairpersons; inform the Vice-President and Electronic Resources Manager of any changes. (Note: this contact information will be listed in the ALA Handbook of Organization). ONGOING DUTIES AND RESPONSIBILITIES FOR LIRT SECRETARY _____ Record, transcribe, and disseminate the minutes of the LIRT Steering and Executive Board meetings at Midwinter and Annual Conference. TIMELINE OF DUTIES ANNUAL CONFERENCE (before your term begins) _____ Attend New Chairs and Officers Orientation (usually held during the Steering I meeting) (see: Conference Meeting Schedule for times). BEFORE MIDWINTER _____ Get copies of the previous Annual Conference Executive Board and Steering Committee meeting minutes from past secretary. Make extra copies to distribute at Midwinter conference. _____ Recommend Midwinter Steering Committee and Executive Board agenda items. _____ Complete Housing Information Form as requested by President. _____ Sign up for BITES with LIRT at Midwinter Conference. MIDWINTER MEETING _____ Attend and record minutes for all Executive Board and Steering Committee meetings (see: Conference Meeting Schedule for times). _____ Attend the LIRT Discussion Forum (typically on Sunday) if possible. _____ Attend meeting with LIRT ALA Liaison (typically, Monday afternoon). Minutes aren’t taken at this meeting. POST MIDWINTER MEETING _____ Transcribe minutes from Executive Board and Steering Committee meetings. _____ Send advance copies of minutes to President and confer about necessary changes. BETWEEN MIDWINTER AND ANNUAL CONFERENCE _____ Send copies of the Executive Board Midwinter Meeting minutes to the LIRT-E listserv. Send copies of the Steering Committee Midwinter Meeting minutes to the LIRT-S listserv. BEFORE ANNUAL _____ Make extra copies of minutes from Midwinter Executive Board and Steering Committee meetings to distribute at Annual Conference. _____ Recommend Annual Steering Committee and Executive Board agenda items. _____ Complete Housing Information Form as requested by President. _____ Sign up for BITES with LIRT at Annual Conference. ANNUAL CONFERENCE _____ Attend and record minutes for all Executive Board and Steering Committee meetings (see: Conference Meeting Schedule for times). _____ Attend the LIRT conference program (typically on Sunday) if possible. _____ Attend meeting with LIRT ALA Liaison (typically, Monday afternoon). Minutes aren’t taken at this meeting. POST ANNUAL CONFERENCE _____ Transcribe minutes from Executive Board and Steering Committee meetings. _____ Send advance copies of Annual Conference minutes to outgoing and incoming Presidents. Confer with incoming President about necessary changes. _____ Send copies of the edited Executive Board Annual conference minutes to the LIRT-E listserv. Send copies of the edited Steering Committee Annual conference minutes to the LIRT-S listserv. _____ Review this checklist and suggest any changes or additions to the LIRT Manual (send to Past President). Return to LIRT Manual Table of Contents

Contact Billie Peterson-Lugo (Billie_Peterson@baylor.edu) about these pages. Last Updated: Content: 26 July 2004 -- Billie Peterson-Lugo; Graphics: 15 April 2001-- Jana Ronan